Free Essay

Professional Writing

In: Business and Management

Submitted By justinnutt
Words 578
Pages 3
Susan Thomas
Professor Warren
ENC3250 Professional Writing
January 26, 2010
Word Count: 256
1. Background
I chose case 1 because I could understand the information that would be required by a memo. This helped me format the memo before I wrote it. I enjoy information that is specific; such as a request for details.

I do transfer information through emails frequently at work, so I could relate to case 1.
2. Objectives
To me, the writer needs information. She or he is in a decision making position, which requires accurate and concise information. That is why I itemized part of the memo.

My first concern for the memo was to get across the information I desired. In doing so, I wanted to have a friendly and appreciative tone with the reader. I wanted the intern to feel appreciated and comfortable. This is how I prefer to be managed; first tell me what you require, and then be nice about it.
3. Constraints
The two-week period seemed like a good time frame to me. I was able to draft the memo, submit it, and then re-read it.
I did submit a draft to the OWL, and I used all of the feedback.
4. Outcomes
I think I was most successful in expressing to the reader what the point of the memo was.
I was least successful in drafting a memo which was eloquent. I sometimes read emails that sound very eloquent, and it makes me think the writer is intelligent and sophisticated.
5. Learning experience
When writing this memo I enjoyed thinking about what did I want. I enjoy being specific.
The OWL suggestions helped me write a better memo.
I was unsure of how to be friendly or appreciative in the memo. I wanted to sincerely thank her.
MEMORANDUM
To: Kathleen Baker
From: Justin Nutt, CEO
Date: September 17, 2010
Subject: Employee-of-the-month Award

Kathleen,
Good morning. Your condo rental idea for the employee-of-the-month award is exactly the kind of ideas we wanted to receive, so thank you very much.
After speaking with the board, we have decided to approve your idea. Moreover, we would like more information to create a plan and guide for the implementation of a condo rental program. Please prepare the following information for next week’s management meeting: 1. Current Destin condo prices compared historically to the previous 10 year period. In other words, are prices in a downturn, upturn etc. The point of this information is to establish a purchase price we can expect to pay. 2. An itemized list of all reoccurring costs that will be attached to the condo ownership. Please include costs that are required (i.e. association fees) as well as less standard costs such as for maintenance and cleaning. 3. The Destin rental time frame. What months are the busiest tourist/visitor months which we may be unable to provide the condo to our employees? 4. Actual rental rates for three condos meeting the following requirements: a. 3 bedroom, 2 bath b. Waterfront view – ocean or bay c. 5 year old or newer condo d. Pool 5. Condos currently on the market, meeting the previous criteria (please separate by new construction or existing).
Please provide us with the information in an itemized spreadsheet, email the board a copy, and bring 5 hard copies to the meeting.
Thank you again for your idea, and we look forward to hearing the details.…...

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