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Employee Privacy Act

In: Business and Management

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Employee Privacy Report, 1

Employee Privacy Report

October 10, 2011


University of Phoenix at Axia College

Employee Privacy Report, 2

My employer gives every employee a copy of the employee handbook on the day of

employment. The handbook is also available on the intranet for easy access and employee use.

Included in the handbook is a section on the email use, internet use, and privacy policy that may

be updated occasionally as policies and regulations change. Being employed by a financial

institution these things are imperative to follow and can result into harsh consequences if they

are not abided by.

Our policy states that email is only to be used by the employee and should be password

protected. Emails are only for work related purposes only. The policy also states that all member

sensitive information that is emailed to any external recipient must be encrypted with a password

for the members best interest. Internet usage according to policy should only be used for work

related purpose as well. It does state in the policy that employees may use the internet for

personal purpose when they are not clocked in which would be during breaks and before/after

shifts. Gambling, pornography, and chat sites are unauthorized and should never accessed using

the company’s internet. Any other sites that are not authorize will appear with a ACCESS

DENIED message and it must be reported to your supervisor. The supervisor that receives the

message of an employee receiving the website denial will report it to the supervisor in risk

management. The privacy policy is something that is the most important one of the bunch.

Internal audit comes around annually to make sure that employees are abiding by those policies.

There is also a training course that we take quarterly to focus on the things that we know and the

things that we may still need training on. The privacy policy states that we lock any member

sensitive information up at the end of your working shift. A persons financial information is
Employee Privacy Report, 3

critical. A person that has access to that much information can pose a serious risk and damage to

a members credit history. There are also things that we must abide by when it comes to sharing

information about the organization and different policies with the public. We also must keep all

of our computers locked if we are away from our desk. The purpose of locking your computer is

to ensure that certain vital information is not be accessed by people that are not authorized. The

privacy policy also protects employees. If in fact a employee has confidential information that

they must relay to human resources they should trust and believe that the employee in human

resources is not going to leave their information out for an unauthorized person to view.

Currently there are no laws stating that employers cannot monitor email and internet

messages and history. With that being said- all employers must inform employees that emails,

computers, and internet searches are monitored. Depending on the state that you are employed

in- that can change but overall it is standard to have no control over being monitored. It is the

organizations property and they are entitled to adhere to monitor and any information that is used

by an employee (Privacy rights clearinghouse, 1993). There are several instances which

employees were suing organizations over privacy within the workplace. In 1993, Nissan was

sued by two of its formal employees for wrongful termination, invasion of privacy, and violation

of their constitutional right to privacy. While conducting a training session on email and its use

for management; the trainer randomly selected a message sent by one of the plaintiffs. The

message included some sexually explicit language and was not business-related. In return those

employees were terminated (Standler, 1998). Employees need to understand that all information

Employee Privacy Report, 4

conducted at the place of employment should be business related and personal endeavors should

be left for the time you are not at work. There are also cases relating to monitoring phone calls.

According to the Privacy rights clearinghouse, the employer can monitor telephone calls

however they must immediately hang up if they acknowledge that the conversation is personal. I

know there are some employees that might not trust that the employer will hang up but in that

case I will recommend them to use their personal mobile phone.

Email and Internet use policies are implement for structure, protection, and ethical

reasoning. an organization does not want to have employees using the internet and surfing during

their work shift. Being able to monitor the usage of the email and internet will be able to ensure

that employees are being productive and working on their daily tasks. Organizations always need

to make sure they are abiding by different regulations and policies. In order to make sure they

can be in control of everything and protecting their reputation- restricting certain websites is a

must. Overall providing those expectations upfront to the employee relays what an organization

will and wont tolerate.

For a person being employed for the first time in a corporate setting- the assumption

would be that an employee is entitled to their privacy when it comes to email messages and

internet searches. The idea of a supervisor being able to monitor your email conversations and

internet searches without being able to reciprocate the same is different for someone that has no

experience with those policies. Once a person experience and becomes familiar with those

policies from a separate organization they are able to understand and abide by those policies in

Employee Privacy Report, 5

place. In a sense an employee can feel that their privacy is being violated by when you are

employed that employer pays your a period of time to work and abide by their rules.

Employment is mostly voluntary unless you are under contract. A person can disagree with the

privacy policy and they can resign from their position- its that simple.

Each and every business should have a internet, email, and privacy policy in place. That

particular policy is keeping employees on task, protecting external and internal people, as well as

providing a safeguard for the corporation as a whole. While this policy is in place- management

is around to answer any questions that we might have about the policy and clarify any


Employee Privacy Report, 6

Privacy rights clearinghouse. (1993, March 01). Retrieved from

Standler, R. (1998). Privacy of email in the usa. Retrieved from…...

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